BBE PTO MEETING MINUTES
Wednesday December 13, 2023
9.30 AM
In Attendance: Azin Shabankareh, Joe Veliz, Erin Grace, Nicole Polit, Sierra Jefferson, Dominga Silva Hernandez, Letty Gonzales, Dr Felicia Bolden, Priya Majmundar, Tara Phillips, Cyma Yousuf, Anne Tseng
1.Sierra call to order 9.40am
2.Candy grams sold 528 so far, profit of approximately $350.
3. Holiday parties will be from 10.30-11.15am. Primary grades will be eating in the cafeteria, all other grades eating in their pods. Parents can sign their kids out and leave early via the classroom teacher. Teachers are asking for additional donated items if you want to help. No goody bags allowed. Party volunteers need to report to the PLC room to pick up party supplies.
4. Friday dress up is holiday lights and bells. Early dismissal at 12.10pm.
5. Nicole: Holiday shop went very well, sold $10,590.98 worth of goods, take 10% and after tax the profit was $996.80. The only complaint was not quite enough parents volunteers so lets keep pushing for more help.
6. Treasurer notes: refer to the sheet. Summary for month end 30 Nov 2023.
Collected $14,798.96
Paid $682.41
Reminder that when we deposit more than $5,000 we get charged $.30 per every $1. Cyma brought up Paypal fee query – can we set up as a non-profit. Nicole has tried to go back and set it up that way but Paypal is making it difficult. Not sure what we would save if we could switch it to a profit making fee processing structure. Nicole/Cyma/Sierra look into options to maybe save some money.
7. Not enough board members present to vote, so will email to approve November meeting minutes.
8. Nicole: query on the previous minutes re the Fall Festival profit. Stacy and Nicole both clarified this further in email and spreadsheet dated 12/20/23.
Net profit from the festival was $11,706.18, and since we had already budgeted for $7,000 profit (that money has already been allocated to things like parties and field trips), we have extra profit over budgeted of $4,706.18.
9. Calendar items-
12/15 – holiday class parties
12/15 – early release at 12.10pm
12/15 – staff lunch sponsored by PTO
12/18 to 01/03 – winter break
01/04 – return to school
01/17 – January PTO meeting at 6PM
01/18 – Boosterthon starts
01/26 – Boosterthon run
01/tbd – Spirit night at Spring Creek BBQ
10. Volunteer opportunities-
Please scan the QR code and check online PTO website for info on how you can help.
11. Committee remarks-
Boosterthon information: it will be an obstacle course, 7-ish main obstacles, therefore going through 5 times works out to approximately 35 “laps”. Plan B for bad weather is a cafeteria glow run. Will start promoting it once we return from winter break, kicking off January 18th. We want all students to have registered before then! We raise more money if more kids are registered early.
Nicole suggested we could spend our Fall Festival extra profit on a tshirt or a water bottle for every student, free for them.
plain tshirt $4,270.25 + tax
green tshirt with logo
20oz bike water bottle with logo $1,100 + tax
Hospitality: staff Friday lunch requires 2 volunteers to help set up
Programs: absent
Parties: holiday party update as per above (#3)
JA update: 26 people have volunteer to teach across 22 classes. Still have 7 classes remaining who need help. Azin will work with the teacher leaders to promote it and send home flyers and post on Facebook for those interested to sit in on a session to observe and learn. Azin will encourage JA volunteers to post on Facebook too, for people to join and observe a session.
Masterpiece Art: 2 classes remaining who require a volunteer. Emily to finish up editing the Reel and post it online after winter break, appealing to parents of those two remaining classes.
DADS - absent
12. Anne Tseng: ideas on how to spend the extra profit and volunteering.
Could a vending machine that takes Champ Bucks replace the current set up requiring parent volunteers? Can kids count their champ bucks out before shopping and write the amount on the bag to save time? Mrs Kulhanek is doing champ bucks differently starting January but will confirm with us what has been decided, possibly similar to the Sunshine cart.
Dr Bolden: the teachers are talking about this too using PBIS. A system where students earn points within this system and can track it and figure out how they want to spend their points. Then student leaders and ambassadors could deliver the items. Anyone could give the students points.
13. New Business – none
14. Principal remarks-
They are already thinking and talking about 2024 and testing season. Competitions for academic achievements, pizza party for the top class showing the most growth. Wants to host a skate party (1 primary, 1 3-5th) for top class achievement via Dreambox.
Need to help promote student use of 1link apps at home.
Will honor Ms Blankenship in February, for her teacher award.
15. Adjourn meeting at 10.10am