By Erin Grace
•
05 Mar, 2024
BBE PTO MEETING MINUTES Wednesday February 21, 2023 9.30AM In Attendance: Nicole Polit, Elizabeth Miceli, Cyma Yousuf, Letty Gonzales, Andrea Rhodes, Laura Timmons, Kevin Sayre, Catherine Writer, Tara Phillips, Sierra Jefferson, Dominga Silva, Munira Shallwani 1.Sierra call to order 9.39am 2.Approve treasurer notes: Boosterthon net $15,688 in profit. Kevin motions, Nicole seconds, all in favor, motion passes to approve treasurer notes. Approve January meeting minutes: Andrea motions, Kevin seconds, all in favor, motion passes to approve treasure notes. 3.Calendar: Basketball game is actually 24 th . Career day – need a few more parents for career day. Bingo – kids can win books – parents need to be present. 4.15-5.15pm March 4-6: Champ Bucks store, changing method. 4.VIPS Friday popcorn, need help this week and the remainder of the school year. Field Day – information going out shortly 5.Committee Remarks: Ways and Means- profit $15,688. 63% registration. 38% percent donated or got a donation. 60% donors were NOT parents, amazing!! Option to cover donation fee which worked well, saved us $$. Next years date will be 1/31/25. Program Development (Malhorie) - $700 ish from Spring Creek BBQ. The top 3 classes with most attendance win tshirt, keychain etc. 3/8 to present that award at assembly. Tonight is Crumbl spirit night. 4-7pm 15% of all sales. Please share on facebook today! Space cowboys game – 4/18 @ 6.35pm. Link to buy tickets going out soon. $6 kick back for us. First 50 tickets $18, then goes up after that. Field Day (Munira) – 3/10 last day to order shirts, will put another paper in Friday folder and check with Ms Zamora where tshirt ordering is up to. Jump rope show and bounce house are booked. Ms Zamora has some activities planned. Outdoor planned, back up date 4/10 th maybe in case of rain. Munira to call sno-cone truck to get actual quote. Sierra has worked out the stations so can use last years info and start sign up genius. Yearbook – cover contest, encourage students to submit! Music dress up days, spirit nights, all of it! Hospitality update – no one signed up for Popcorn for remainder of the year so let’s all sign up! Would like to do a drink bar, every Wed of April for the teachers, add to March sunshine cart to collect those items. Sign up sheet for sunshine cart for March. Priority is sodas and drinks. Membership - Dominga- no new membership updates. Talked about doing a challenge, competing class, maybe a class party for top class % of membership and paid for parties wins. Top primary // secondary. Letty – Sierra – Dominga get together to set that up. JA update – Azin not here. Hayes, Consoli & Staples (3 sessions left) Maybe Azin can come in and help do a few remaining sessions. Masterpiece Art – Varghese left, she will email her class parents to ask for help. 6.Principal remarks: Delivered remotely - remind everyone about Books for Bingo and Open house, kids come in for this one. 7.New Business: Laminating Machine – school one is broken, need a new one. Limited on what kind they can purchase. If PTO purchases it we can research and pick from wherever and gift it to them. Could we consider doing this? $1,600. 27” laminator for posters etc. Free shipping, request tax exemption. Kevin: who will come in 3 years to service the machine? Nicole – this one has two year warranty. Can they extend to 5 year warranty? The school one chosen costs $3,500. District never services the laminator it’s the company. Who’s responsibility would it be? The school will budget for laminator service/repairs. Tara: - trying to make sure the custodians are checking the bathrooms, no paper in the PE bathrooms, not just a random one off problem. Kids holding on b/c they don’t want to use the dirty bathrooms - lunch time, only had 10 minutes in the end to eat by the time they sat down. Teacher started clean up like 10 minutes early. Lots of kids not finishing their lunches, harder for kids buying their lunch and the last ones waiting in line. -what do we have left in the PTO account if we buy the laminator? $63K approx. in checking account currently, still to pay field trips, parties, teacher appreciations…. Should have approximately $30K left after paying for them. We want to carry over a float. 8.Vote on laminator suggestion: Kevin motions, Munira seconds, all in favor, motion passes to for PTO to purchase new laminator. 9.Multicultural night – only 11 countries, need some more! Families will receive a passport this time, you’ll get a stamp/sticker to travel around and can draw your photo. 10.Andrea: Wants to help more informing parents Teacher appreciation in May ideas: Nacho average teacher, If you give a teacher a Cookie Nicole - Hospitality budget is stretched, about only $1,600 left, baked potato bar, maybe parents can provide some food and provide potluck? We need to check at what the school already has planned. Emily/Andrea to get together and ask what can be donated for teacher appreciation which is the first week in May. FBISD we do the second week in May cos of STAAR. 11.Nicole: approaching the end of the year…. who’s going to be returning to board and positions, can’t be in the same position for 2 years? -Kevin would like to continue DADS wants a red shirt year…… this year not count for DADS for him, since he missed a ton, so he can do DADS for the next 2 years. Tara – probably not Erin – Secretary or Masterpiece Art Letty – Yes but cannot do parties again – will wait and see Andrea – Probably not but happy to train someone in Sponsorship Cyma – yes can continue to be treasurer JA – Azin has completed her second year so will be moving on. Program development – Malhorie has completed her second year so will be moving on. Yearbook – open Stacy Z - Financial officer – will not be returning Hospitality – Emily’s first year – this role is a good one to job share. Ways & Means – Anne Tseng not returning Woud 12. Adjourn meeting at 10.49am